The Corporation of the
Municipality of St.-Charles
AGENDA
Regular Meeting of Council

Wednesday, April 16, 2025 at 6:00 P.m. - 10:00 P.m.

Council Chambers (Municipal Office)

2 King Street East

St.-Charles, Ontario P0M 2W0

YouTube Link to Watch Live
www.youtube.com/@StCharlesCouncil

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1.

MEETING CALLED TO ORDER & ROLL CALL

1.1

Resolution to Open the Meeting

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.- Charles hereby opens the Regular Meeting of Council at 6:00 p.m. on April 16, 2025.

1.2

Indigenous Land Acknowledgement

2.

ADOPTION OF AGENDA

2.1

Resolution to Adopt the Agenda

• Recommended Resolution

  BE IT RESOLVED THAT the agenda for the Regular Meeting of Council held April 16, 2025 be adopted as presented.

3.

DISCLOSURES OF PECUNIARY INTEREST

4.

ANNOUNCEMENTS AND INQUIRIES BY MEMBERS OF THE GENERAL PUBLIC AND BY COUNCIL

5.

NOTICE OF MOTIONS

6.

ADOPTION OF MINUTES

6.1

Resolution to Adopt the Minutes of Meetings

• Recommended Resolution

  BE IT RESOLVED THAT the minutes of the following meetings of Council be adopted as presented:

  • Regular Meeting of Council of April 19, 2023
  • Special Meeting of Council of April 24, 2023
  • Special Meeting of Council of March 12, 2025
  • Regular Meeting of Council of March 19, 2025
  • Committee of the Whole Meeting of April 2, 2025

7.

CORRESPONDENCE FOR INFORMATION

7.1

Resolution to Receive Correspondence for Information

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles receives the following correspondence for information: 

  1. Letter from Amaranth dated March 5, 2025, regarding Resolution regarding "Buy Local and Canadian";
  2. Copy of letter from Whitewater dated March 5, 2025, regarding Resolution - Request to Increase the Tile Drain Amount;
  3. Copy of letter from Joly dated March 11, 2025, regarding Blood Collection - No Paid Plasma;
  4. Email from Assiginack dated March 20, 2025, regarding Tariffs, Buy Local;
  5. Email from McGarry dated March 21, 2025, regarding Resolution of Support - Tariffs;
  6. Copy of letter from Milton dated March 21, 2025, regarding Request for Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding;
  7. Copy of letter from Thunder Bay dated March 25, 2025, regarding Request for Redistribution Funding for Sustainable Infrastructure;
  8. Copy of letter from Whitewater dated March 25, 2025, regarding Resolution - Deposit Return Program;
  9. Email from Peterborough dated March 26, 2025, regarding Resolution - Redistribution of Land Transfer Tax, Sustainable Infrastructure Funding;
  10. Email from Peterborough dated March 26, 2025, regarding Resolution - Tariff Motion;
  11. Copy of letter from Durham dated March 27, 2025, regarding Motion to Amend Prior Motion Presented to Regional Council on February 26, 2025, re: Banning the Nazi Swastika in Canada , to Remove References to "Swastika" from the Motion and Replace them with "Nazi Symbols of Hate";
  12. Copy of letter from LaSalle dated March 27, 2025, regarding Canadian and Ontario Governments' Negotiations with the USA on Trade Tariffs;
  13. Email from Peterborough dated April 4, 2025, regarding Resolution - City of Peterborough - Use of X;
  14. Email from North Glengarry dated April 7, 2025, regarding Township of North Glengarry Resolution - Rural Roads Safety Program;
  15. Copy of letter from Central Frontenac dated April 8, 2025;
  16. Copy of letter from Prince Edward-Lennox & Addington Social Services dated April 10, 2025, regarding Ontario Works Financial Assistance Rates;

  and directs staff to:

  • draft a report on items: 
  • draft a Resolution in support on items: 
  • respond with a letter on items: 
  • include on the next Committee of the Whole items: 

7.2

Resolution Stemming from March 19, 2025 Regular Meeting - Item 8.1 - Correspondence #19

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby supports the Resolution 15 passed on March 3, 2025 by the Corporation of the City of Sarnia, regarding the Carbon Tax;

  AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be sent to the Prime Minister of Canada, Mark Carney; his Cabinet, Leaders of Opposition; our local Member of Parliament (MP); and all Ontario Municipalities.

8.

STANDING COMMITTEE RECOMMENDATIONS / REPORTS - MOTIONS

8.1

ENVIRONMENTAL SERVICES COMMITTEE

Chair Councillor Joshua Lachance / Co-Chair Councillor Mathieu Pothier

8.1.1

Report to Council - 2025 Q1 Report – Environmental Services

Prepared by: Michelle Clark, Director of Operations

8.2

FINANCE COMMITTEE

Chair Councillor Julie Laframboise / Council

8.2.1

Resolution to Receive the Cash Disbursement Register for the Month of March 2025

• Recommended Resolution

  BE IT RESOLVED THAT the Cash Disbursement Register for the month of March 2025 be received in the amount of:

  • $466,732.24.

8.2.2

Report to Council - 2023 MMAH Reports

Prepared by: Pamela McCracken, Treasurer

8.2.3

Report to Council - 2025 Budget Revision #1

Prepared by: Pamela McCracken, Treasurer

• Recommended Resolution

  WHEREAS a balanced budget for 2025 was presented to Council at the Regular Meeting of Council on April 16, 2025 with total revenue and expenditures of $6,733,935.05;

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby approves the 2025 Budget.

8.3

GENERAL GOVERNMENT COMMITTEE

Chair Mayor Paul Branconnier / Council

8.3.1

Resolution Stemming from April 2, 2025 Committee of the Whole Meeting - Item 6.3.1. - HR-004 Volunteer Policy Review

• Recommended Resolution

  WHEREAS by Resolution Number 2022-163 Council for the Corporation of the Municipality of St.-Charles adopted Policy HR-004 Volunteer Policy;

  AND WHEREAS Council deems it necessary to amend this Policy;

  AND WHEREAS Council has read the amended Policy HR-005 Volunteer Policy;

  BE IT RESOLVED THAT that Council for the Corporation of the Municipality of St.-Charles hereby repeals Policy HR-004 Volunteer Policy and adopts Policy HR-005 Volunteer Policy as attached.

8.3.2

Report to Council - Review of Non-Union Banking / Overtime Policy

Prepared by: Denis Turcot, CAO

8.3.3

Resolution to Adopt HR-006 Four (4) Day Modified Work Week Policy - Union Members

• Recommended Resolution

  WHEREAS Council has read the Policy HR-006 Four (4) Day Modified Work Week Policy - Union Members;

  BE IT RESOLVED THAT that Council for the Corporation of the Municipality of St.-Charles hereby adopts Policy HR-006 Four (4) Day Modified Work Week Policy - Union Members as attached.

8.3.4

Resolution to Adopt HR-007 Four (4) Day Modified Work Week Policy - Non-Union Staff

• Recommended Resolution

  WHEREAS Council has read the Policy HR-007 Four (4) Day Modified Work Week Policy - Non-Union Staff;

  BE IT RESOLVED THAT that Council for the Corporation of the Municipality of St.-Charles hereby adopts Policy HR-007 Four (4) Day Modified Work Week Policy - Non-Union Staff as attached.

8.3.5

Report to Council - Senior of the Year Award - Selection

Prepared by: Denis Turcot, CAO

8.3.6

Report to Council - Request from St. Charles Lion’s Club

Prepared by: Denis Turcot, CAO

8.3.7

Sudbury East Chamber of Commerce Minutes

8.4

PARKS & RECREATION SERVICES COMMITTEE

Chair Councillor Mathieu Pothier / Co-Chair Councillor Joshua Lachance

8.4.1

Report to Council - 2025 Q1 Report – Parks, Recreation and Facilities

Prepared by: Michelle Clark, Director of Operations

8.5

PLANNING & DEVELOPMENT COMMITTEE

Chair Councillor Joshua Lachance / Co-Chair Mayor Paul Branconnier

8.5.1

Report to Council - 2025 Q1 Report - Building Department

Prepared by: Andrea Tarini, Director of SEBBS / CBO

8.5.2

Report to Council - Strategic Plan Implementation

Prepared by: Denis Turcot, CAO

8.6

PROTECTION TO PERSONS & PROPERTY COMMITTEE

Chair Councillor Mathieu Pothier / Co-Chair Councillor Joshua Lachance

8.6.1

Report to Council - Fire Department - Recommended Quarterly Report Improvements

Prepared by: Denis Turcot, CAO

8.6.2

Report to Council - 2025 Q1 Report - Fire Department

Prepare by: James Bertoia, Fire Chief

8.6.3

Report to Council - 2025 Q1 Report – By-Law Department

Prepared by: Keven Benvenuti, Manager of By-Law Services / MLEO

8.6.4

Report to Council - Results of Backyard Hen Survey

Prepared by: Andrea Tarini, Director of SEBBS / CBO

8.7

TRANSPORTATION SERVICES COMMITTEE

Chair Councillor Julie Laframboise / Co-Chair Councillor Monica Loftus

8.7.1

Report to Council - Report to Award - Supply and Application of Calcium Chloride 35%

Prepared by: Michelle Clark, Director of Operations

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles awards the contract for the supply and application of liquid calcium (35%) in 2025 to Pollard Highway Products in the amount of $76,125.00 plus HST.

8.7.2

Report to Council - Disposal of Municipal Assets

Prepared by: Michelle Clark, Director of Operations

• Recommended Resolution

  WHEREAS Council for the Municipality of St.-Charles deems it desirable to declare certain items and / or equipment as surplus;
   
  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles declares the following as surplus:

  1. 2012 Western Star; and,
  2. Reverse Osmosis Water Treatment System;

  AND BE IT FURTHER RESOLVED THAT the Director of Operation list these items for sale on GovDeals.

8.7.3

Report to Council - Report to Award – Roadside Grass Cutting

Prepared by: Michelle Clark, Director of Operations

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles awards the three (3) year contract for roadside and lagoon area grass cutting to TMI Brushing in the following amounts plus HST:

  • $6,250.00 for 2025;
  • $6,437.50 for 2026; and,
  • $6,766.25 for 2027.

9.

SUDBURY EAST PLANNING BOARD (SEPB)

Mayor Paul Branconnier / Councillor Joshua Lachance

9.1

Sudbury East Planning Board Minutes.

10.

BY-LAWS

10.1

First and Second Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.- Charles hereby gives first and second reading to the following By-Laws:

  • By-Law 2025-17 - Being a By-Law to Regulate Traffic and Parking in the Municipality of St.-Charles
  • By-Law 2025-18 - Being a By-Law to Amend By-Law 2022-27 (AMPS By-Law)
  • By-Law 2025-19 - Being a By-Law to Adopt the 10 Year Community Strategic Plan for the Corporation of the Municipality of St.-Charles
  • By-Law 2025-20 - Being a By-Law to Set Tax Ratios for Municipal Purposes for the Year 2025
  • By-Law 2025-21 - Being a By-Law to Provide for the Adoption of the Current Estimates and Tax Rates, and to Further Provide for Penalty and Interest in Default Payment Thereof and for the Levy of Other Charges for 2025
  • By-Law 2025-22 - Being a By-Law to Establish Sewage Service Rates for 2025
  • By-Law 2025-23 - Being a By-Law to Enter into a Service Contract Agreement with the North Bay and District Humane Society
  • By-Law 2025-24 - Being a By-Law to Enter into an Amending Agreement No. 2 with His Majesty the King in Right of Ontario as Represented by the Minister of Infrastructure
  • By-Law 2025-25 - Being a By-Law to Enter into a Transfer Payment Agreement with His Majesty the King in Right of Ontario as Represented by the Minister of the Solicitor General

10.2

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2025-17.

10.3

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2025-18.

10.4

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2025-19.

10.5

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2025-20.

10.6

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2025-21.

10.7

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2025-22.

10.8

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2025-23.

10.9

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2025-24.

10.10

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2025-25.

11.

ADDENDUM (If required and by Resolution)

12.

CLOSED SESSION

13.

RECONVENE TO OPEN SESSION

14.

ADJOURNMENT

14.1

Confirmation By-Law - First and Second Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.- Charles hereby gives first and second reading to the following By-Law:
  
  

  • By-Law 2025-26 - Being a By-Law to Confirm the Proceedings of Council at its Committee of the Whole Meeting Held April 2nd, 2025; and, at its Regular Meeting of Council Held April 16th, 2025.

14.2

Confirmation By-Law - Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2025-26.

14.3

Resolution to Adjourn the Meeting

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby adjourns the Regular Meeting of Council at **:** p.m. on April 16, 2025.