The Corporation of the
Municipality of St.-Charles
AGENDA
Regular Meeting of Council

Wednesday, December 11, 2024 at 6:00 P.m. - 10:00 P.m.

Council Chambers (Municipal Office)

2 King Street East

St.-Charles, Ontario P0M 2W0

YouTube Link to Watch Live
www.youtube.com/@StCharlesCouncil

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1.

MEETING CALLED TO ORDER & ROLL CALL

1.1

Resolution to Open the Meeting

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.- Charles hereby opens the Regular Meeting of Council at 6:00 p.m. on December 11, 2024.

1.2

Indigenous Land Acknowledgement

2.

ADOPTION OF AGENDA

2.1

Resolution to Adopt the Agenda

• Recommended Resolution

  BE IT RESOLVED THAT the agenda for the Regular Meeting of Council held December 11, 2024 be adopted as presented.

3.

DISCLOSURES OF PECUNIARY INTEREST

4.

PRESENTATIONS AND DELEGATIONS

4.1

Sudbury East Seniors Support Inc. - Transfer of 2023 Dodge Grand Caravan

Presenter: Michelle Belanger

4.2

Descon Construction Ltd. - Attainable Housing

Presenters: John Demeis, David Butler & Keith Harriman

5.

ANNOUNCEMENTS AND INQUIRIES BY MEMBERS OF THE GENERAL PUBLIC AND BY COUNCIL

6.

NOTICE OF MOTIONS

6.1

Motion - To Discuss and Establish a Security Camera Policy

• Recommended Resolution

  WHEREAS it is essential to establish clear guidelines for the use and management of security cameras;

  AND WHEREAS there is currently no defined Policy in the Municipality of St.-Charles. A defined Policy will help balance security needs with privacy considerations and ensure compliance with legal requirement;

  BE IT THEREFORE RESOLVED that the Council for the Municipality of St.-Charles directs staff to draft a Policy to establish clear guidelines for the use and management of security cameras. To have first review by Council at the Regular Meeting scheduled on December 11, 2024.

7.

ADOPTION OF MINUTES

7.1

Resolution to Adopt the Minutes of Meetings

• Recommended Resolution

  BE IT RESOLVED THAT the minutes of the following meetings of Council be adopted as presented:

  • Committee of the Whole Meeting of November 6, 2024

8.

CORRESPONDENCE FOR INFORMATION

8.1

Resolution to Receive Correspondence for Information

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles receives the following correspondence for information: 

  1. Copy of letter from Tecumseh dated November 14, 2024, regarding Resolution - Recommendations for Updates to the Municipal Elections Act;
  2. Copy of letter from Sudbury East Planning Board dated November 18, 2024, regarding Zoning Amendment Application - SEPB File No. ZBA 24-23SC;
  3. Copy of letter from Sudbury East Planning Board dated November 18, 2024, regarding Zoning Amendment Application - SEPB File No. ZBA 24-24SC;
  4. Letter from Toronto dated November 18, 2024, regarding New Business Item 23.1 - Respecting Local Democracy and Cities (Ward All);
  5. Copy of letter from Ashield-Colborne-Wawanosh dated November 19, 2024;
  6. Copy of letter from Asphodel Norwood dated November 19, 2024, regarding Green Roads Pilot Project;
  7. Copy of letter from Clearview dated November 19, 2024, regarding Support Resolution - OPP Annual Billing Statement;
  8. Copy of letter from Terrace Bay dated November 19, 2024, regarding Ambulance Shortages and Healthcare System Issues;
  9. Copy of letter from Terrace Bay dated November 19, 2024, regarding NOMA Letter re Billy Bishop Airport Support;
  10. Copy of letter from Terrace Bay dated November 19, 2024, regarding Good Roads Association, Establishment of an Ontario Rural Road Safety Program;
  11. Copy of letter from Terrace Bay dated November 19, 2024, regarding Town of Halton Hills Resolution No. 2024-0168 - Provincial Updates to the Municipal Elections Act;
  12. Copy of letter from Essa dated November 21, 2024, regarding Township of Essa Motion No CR172-2024 - Fair Share of Provincial and Federal Government Financial Support;
  13. Copy of letter from Ministry of Northern Development dated November 21, 2024;
  14. Email from Val Rita-Harty dated November 21, 2024, regarding Resolution of Support for Establishment of Ontario Rural Road Safety Program;
  15. Email from Wawa dated November 21, 2024, regarding Consider Redistributing a Portion of the Land Transfer Tax;
  16. Email from Wawa dated November 21, 2024, regarding Resolution of Support - Amendment to the Ontario Building Code;
  17. Email from Wawa dated November 21, 2024, regarding Resolution of Support - Urging the Government to Promptly Resume the Assessment Cycle;
  18. Letter from Ministry of Natural Resources dated November 25, 2024, regarding Decision on Discussion Paper: Regulating Commercial-Scale Geologic Carbon Storage Projects in Ontario and Proposal on Enabling the Development of Commercial-Scale Geologic Carbon Storage in Ontario: The Geologic Carbon Storage Act;
  19. Copy of letter from Tay Valley November 25, 2024, regarding Establishment of an Ontario Rural Road Safety Program;
  20. Copy of letter from Lanark Highlands dated November 29, 2024, regarding Resolution - Support for Provincial Absorption of OPP Costs;
  21. Copy of letter from Saugeen Shores dated November 26, 2024, regarding Town of Saugeen Shores Support Resolution for Intimate Partner Violence;
  22. Copy of letter from Aurora dated November 27, 2024, regarding Town of Aurora Council Resolution of November 26, 2024, Member Motion 8.9.1 - Mayor Mrakas, Re: Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding;
  23. Copy of letter from Petrolia dated November 27, 2024;
  24. Email from Tillsonburg dated November 27, 2024, regarding Tillsonburg Town Council Decision Letter - November 14, 2024 - Establishment of Ontario Rural Road Safety Program;
  25. Copy of letter from Durham dated November 28, 2024, regarding Motion Requesting the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding;
  26. Letter from Ministry of Municipal Affairs and Housing dated November 28, 2024;
  27. Email from North Glengarry dated November 28, 2024, regarding Urging the Government to Promptly Resume the Assessment Cycle;
  28. Copy of letter from Northumberland dated November 28, 2024, regarding Correspondence "Support for Family Physicians";
  29. Copy of letter from Brantford dated November 29, 2024, regarding Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding;
  30. Email from York dated December 2, 2024, regarding Motion to Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding;
  31. Copy of letter from South Bruce Peninsula dated December 4, 2024; and, 
  32. Copy of letter from Cobourg dated December 6, 2024, regarding Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding;

   

  and directs staff to:

  • draft a report on items: 
  • draft a Resolution in support on items: 
  • respond with a letter on items: 
  • include on the next Committee of the Whole items: 

8.2

Resolution Stemming from November 20, 2024 Regular Meeting - Item 8.1 - Correspondence #9

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby supports the Resolution passed on October 21, 2024 by the Town of The Blue Mountains, regarding the Establishment of an Ontario Rural Road Safety Program;

  AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be sent to the Premier Doug Ford; the Minister of Transportation, Prabmeet Sarkaria; the Minister of Infrastructure, King Surma; the Minister of Agriculture, Rob Flack; the Minister of Rural Affairs, Lisa Thompson; the Associate Minister of Emergency Preparedness and Response, Trevor Jones; the Minister of Health, Sylvia Jones; Good Roads; and all Ontario Municipalities.

8.3

Resolution Stemming from November 20, 2024 Regular Meeting - Item 8.1 - Correspondence #35

• Recommended Resolution

  WHEREAS current police services within the Corporation of the Municipality of St.-Charles (hereinafter referred to as the "Municipality") are provided by the Ontario Provincial Police (hereinafter referred to as the "OPP"); 

  AND WHEREAS the Municipality and the local OPP detachment have worked in a positive, collaborative and effective manner for decades;

  AND WHEREAS the OPP submitted their 2025 Annual Billing Statement to the Municipality on October 4, 2024, that identifies an approximate $48,379 (18.45%) increase from 2024 to 2025 that will translate to an approximate1.6% tax rate increase, in addition to what the Municipality was contemplating for the residents of St.-Charles;

  AND WHEREAS the Municipality was not consulted nor provided any advanced notice from the Commissioner regarding the significant cost increase received for OPP services;

  AND WHEREAS the Municipality cannot afford to absorb this unexpected and entirely preventable increase without causing undo financial strain to our taxpayers;

  BE IT THEREFORE RESOLVED THAT the Corporation of the Municipality of St.-Charles wishes to dispute the 2025 OPP Annual Billing Statement;

  AND FURTHER THAT the Municipality requests that the 2025 OPP Annual Billing Statement be reduced to an approximate 5% increase that is more manageable for the Municipality and in line with historical trends;

  AND BE IT FURTHER RESOLVED THAT any increase above 5% be absorbed by the province as the additional costs are directly the result of collective bargaining that was within the control of the OPP and should have been known to be financially unsustainable for the municipalities that now need to pay the bill;

  AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be sent to the Premier of Ontario, Doug Ford; the Solicitor General, Michael Kerzner; our local Member of Provincial Parliament (MPP); and, all Ontario municipalities. 

9.

STANDING COMMITTEE RECOMMENDATIONS / REPORTS - MOTIONS

9.1

FINANCE COMMITTEE

Chair Councillor Julie Laframboise / Council

9.1.1

Resolution to Receive the Cash Disbursement Register for the Month of October 2024

• Recommended Resolution

  BE IT RESOLVED THAT the Cash Disbursement Register of the month of October 2024 be received in the amount of:

  • $1,396,559.07.

9.1.2

Resolution to Receive the Cash Disbursement Register for the Month of November 2024

• Recommended Resolution

  BE IT RESOLVED THAT the Cash Disbursement Register of the month of November 2024 be received in the amount of:

  • $267,609.73.

9.1.3

Resolution to Authorize Spending Pending Completion of the 2025 Budget

• Recommended Resolution

  WHEREAS the Corporation of the Municipality of St.-Charles finalizes the annual budget providing for expenditures from year to year;

  AND WHEREAS expenditures will continue prior to the budget being finalized in a fiscal year;

  BE IT RESOLVED THAT until such time as Council gives final passage to the Corporation of the Municipality of St.-Charles 2025 Budget, municipal departments are hereby authorized to incur up to 50% of the previous year's approved expenditures for operating costs;

  AND BE IF FURTHER RESOLVED THAT capital expenditures sought prior to Council's setting of the 2025 Budget shall be brought forward for Council approval;

  AND BE IT FURTHER RESOLVED THAT Municipal Department Heads shall be advised of this direction from Council.

9.1.4

Report to Council - 2025 OPP Fees Reduction

Prepared by: Pamela McCracken, Treasurer

9.2

GENERAL GOVERNMENT COMMITTEE

Chair Mayor Paul Branconnier / Council

9.2.1

Report to Council - 2024 AMP Phase 2 Revisions

Prepared by: Pamela McCracken, Treasurer

9.2.2

Report to Council - 2024 Holiday Schedule

Prepared by: Denis Turcot, CAO

9.2.3

Report to Council - 2024 Remembrance Ceremony Report

Prepared by: Remembrance Day Volunteers Group

9.3

HEALTH SERVICES COMMITTEE

Chair Councillor Monica Loftus / Co-Chair Councillor Julie Laframboise

9.3.1

Public Health Sudbury & Districts Unapproved Minutes of November 21, 2024

9.3.2

For Information - Public Health Sudbury & Districts 2025 Levy

9.4

PARKS & RECREATION SERVICES COMMITTEE

Chair Councillor Mathieu Pothier / Co-Chair Councillor Joshua Lachance

9.4.1

Report to Council - Sawmill Bay Park - Approval of Additional Cost to Complete Environmental Study

Prepared by: Denis Turcot, CAO

• Recommended Resolution

  WHEREAS Council wants to reduce the likelihood of further delays in the construction of the Sawmill Bay Park boat launch;

  BE IT RESOLVED THAT Council agrees to an upset limit of $5,500.00 for the completion of an environmental study to facilitate the boat ramp construction.

9.5

PROTECTION TO PERSONS & PROPERTY COMMITTEE

Chair Councillor Mathieu Pothier / Co-Chair Councillor Joshua Lachance

9.5.1

Report to Council - Signing Authority for Pound Agreement with North Bay Humane Society

Prepare by: Andrea Tarini, Director of SEBBS / CBO

• Recommended Resolution

  BE IT RESOLVED THAT Council authorizes the Clerk and Director of SEBBS to enter into and sign the Agreement with the North Bay and District Humane Society for pound services once finalized.

9.5.2

Report to Council - Information Regarding Implementing a Blasting By-Law

Prepared by: Andrea Tarini, Director of SEBBS / CBO

9.6

SOCIAL & FAMILY SERVICES COMMITTEE

Chair Councillor Monica Loftus / Co-Chair Councillor Mathieu Pothier

9.6.1

Resolution to Approve the Terms of Reference of the St.-Charles Age-Friendly Advisory Committee

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles agrees to adopt the Terms of Reference of the St.-Charles Age-Friendly Advisory Committee, revised on December 7, 2022, as attached.

9.7

TRANSPORTATION SERVICES COMMITTEE

Chair Councillor Julie Laframboise / Co-Chair Councillor Monica Loftus

9.7.1

Report to Council - Rehabilitation of King Street East / Part of Casimir Rd and St. Joseph Street

Prepared by: Denis Turcot, CAO

10.

MANITOULIN-SUDBURY DISTRICT SERVICES BOARD (MSDSB)

Mayor Paul Branconnier (2024 - 2026)

10.1

Manitoulin-Sudbury District Services Board - 2024 Third Quarter Activity Report

11.

ST.-CHARLES PUBLIC LIBRARY BOARD (SCPLB)

Councillor Monica Loftus

11.1

St.-Charles Public Library Board Minutes of September 12, 2024

11.2

St.-Charles Public Library Board Minutes of October 17, 2024

12.

BY-LAWS

12.1

First and Second Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.- Charles hereby gives first and second reading to the following By-Laws:

  • By-Law 2024-49 - Being a By-Law to Provide for an Interim Tax Levy for the Year 2025;
  • By-Law 2024-50 - Being a By-Law to Appoint the Committee of Adjustment for the Corporation of the Municipality of St.-Charles;
  • By-Law 2024-51 - Being a By-Law to Authorize Borrowing from Time to Time to Meet Current Expenditures During the Fiscal Year Ending December 31, 2025;
  • By-Law 2024-52 - Being a By-Law to Enter into a Mutual Drain Agreement with Gaetan Gregoire and Diane Gregoire

12.2

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2024-49.

12.3

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2024-50.

12.4

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2024-51.

12.5

Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2024-52.

13.

ADDENDUM (If required and by Resolution)

14.

CLOSED SESSION

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby opens a closed session at **:** p.m.,  to discuss:

  • personal matters about an identifiable individual, including municipal or local board employees, as authorized under Section 239 (2) (b) of the Municipal Act, 2001, as amended;

  Topic #1: Appointment of Community Members to the Police Services Board

  Topic #2: CAO 2023 Annual Review

  Topic #3: Four (4) Day Work Week

   

  • labour relations or employee negotiations, as authorized under Section 239 (2) (d) of the Municipal Act, 2001, as amended;

  Topic #1: Four (4) Day Work Week

   

  • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Municipality or local board, as authorized under Section 239 (2) (k) of the Municipal Act, 2001, as amended.

  Topic #1: Four (4) Day Work Week

14.1

Disclosure of Pecuniary Interest

14.2

Resolution to adopt the minutes of closed session meetings

• Recommended Resolution

  BE IT RESOLVED THAT the minutes of the following closed sessions be adopted as presented:

  • Minutes of the closed session of October 23, 2024.

14.3

CLOSED Report to Council - Appointment of Community Members to the Police Services Board

Prepared by: Tammy Godden, Clerk

14.4

CLOSED Report to Council – CAO 2023 Annual Review

Prepared by: Denis Turcot, CAO

14.5

CLOSED Report to Council - Four (4) Day Work Week

Prepared by: Denis Turcot, CAO

15.

RECONVENE TO OPEN SESSION

15.1

Resolution to Reconvene to Open Session

• Recommended Resolution

  BE IT RESOLVED THAT having dealt with all matters pertaining to the closed session, we hereby reconvene to the Regular Meeting of Council at            p.m. 

15.2

Verbal Report from the Mayor Following Closed Session

16.

ADJOURNMENT

16.1

Confirmation By-Law - First and Second Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.- Charles hereby gives first and second reading to the following By-Law:

  • By-Law 2024-53 - Being a By-Law to Confirm the Proceedings of Council at its Special Meeting of Council Held November 27th, 2024; and, at its Regular Meeting of Council Held December 11th, 2024.

16.2

Confirmation By-Law - Third and Final Reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2024-53.

16.3

Resolution to Adjourn the Meeting

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby adjourns the Regular Meeting of Council at **:** p.m. on December 11, 2024.