The Corporation of the
Municipality of St.-Charles
AGENDA
Committee of the Whole Meeting

Wednesday, April 02, 2025 at 6:00 P.m. - 10:00 P.m.

Council Chambers (Municipal Office)

2 King Street East

St.-Charles, Ontario P0M 2W0

YouTube Link to Watch Live
www.youtube.com/@StCharlesCouncil

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1.

MEETING CALLED TO ORDER AND ROLL CALL

1.1

Resolution to Open the Meeting

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby opens the Committee of the Whole meeting at 6:00 p.m. on April 2, 2025.

1.2

Indigenous Land Acknowledgement

2.

ADOPTION OF AGENDA

2.1

Resolution to Adopt the Agenda

• Recommended Resolution

  BE IT RESOLVED THAT the agenda for the Committee of the Whole meeting held April 2, 2025 be adopted as presented.

3.

DISCLOSURE OF PECUNIARY INTEREST

4.

ANNOUNCEMENTS AND INQUIRIES BY MEMBERS OF THE GENERAL PUBLIC AND BY COUNCIL

5.

NOTICE OF MOTIONS

6.

COMMITTEES

6.1

Environmental Services Committee

Chair Councillor Joshua Lachance / Co-Chair Councillor Mathieu Pothier

6.1.1

Report to Council - 2024 Annual Monitoring Report – Landfill Site

Prepare by: Michelle Clark, Director of Operations

6.2

Finance Committee

Chair Councillor Julie Laframboise / Council

6.2.1

Report to Council - Library Information

Prepared by: Denis Turcot, CAO

6.3

General Government Committee

Chair Mayor Paul Branconnier / Council

6.3.1

Report to Council - Future of the School Lease

Prepared by: Denis Turcot, CAO

6.3.2

Report to Council - HR-004 Volunteer Policy Review

Prepared by: Tammy Godden, Clerk

6.3.3

Report to Council - Non-Union 4-Day Work Policy

Prepared by: Denis Turcot, CAO

6.4

Health Services Committee

Chair Councillor Monica Loftus / Co-Chair Councillor Julie Laframboise

6.4.1

Resolution Stemming from March 19, 2025 Regular Meeting - SEAT Program Completion

• Recommended Resolution

  BE IT RESOLVED THAT the funds received from the disposition of the SEAT Program van, as a result of an insurance claim for loss due to fire, be placed in a municipal interest bearing trust account for the intent of purchasing a replacement van by the St. Charles Lions Club transportation program;

  AND BE IT FURTHER RESOLVED THAT if the funds are not used before September 30, 2025, for a transit service, that these funds will be returned to  to the Community Transportation Grant Program.

6.5

Planning & Development Committee

Chair Councillor Joshua Lachance / Co-Chair Mayor Paul Branconnier

6.5.1

Report to Council - 2025 – 2035 Strategic Plan

Prepared by: Tammy Godden, Clerk

• Recommended Resolution

  WHEREAS the Corporation of the Municipality of St.-Charles has retained the services of Karen Jones Consulting Inc. for the completion of the 2025 - 2035 Strategic Plan;

  AND WHEREAS Karen Jones Consulting Inc. has prepared an Executive Summary in advance of the final adoption of the Strategic Plan;

  AND WHEREAS Council has reviewed the Executive Summary in both official languages;

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles approves and adopts the Executive Summary, in both official languages, of the 2025 – 2035 Strategic Plan, as attached.

6.5.2

For Information - Minor Variance Application - SEPB File No. A/03/25/SC (Baisana, Denis and Chelsie)

6.6

Transportation Services Committee

Chair Councillor Julie Laframboise / Co-Chair Councillor Monica Loftus

6.6.1

Report to Council - Public Works Backhoe Repairs

Prepared by: Michelle Clark, Director of Operations

7.

ADDENDUM (If Required and by Resolution)

8.

CLOSED SESSION

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby opens a closed session at **:** p.m.,  to discuss:

  • personal matters about an identifiable individual, including municipal or local board employees, as authorized under Section 239 (2) (b) of the Municipal Act, 2001, as amended;

  Topic #1 - Fire Department - Resignation Letter

  • litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality or local board, as authorized under Section 239 (2) (e) of the Municipal Act, 2001, as amended;

  Topic #1 - New Litigation Matter

8.1

Disclosure of Pecuniary Interest

8.2

Report to Council - Fire Department - Resignation Letter

Prepared by: Tammy Godden, Clerk

8.3

Report to Council - New Litigation Matter

Prepared by: Tammy Godden, Clerk

9.

RECONVENE TO OPEN SESSION

9.1

Resolution to Reconvene to Open Session

• Recommended Resolution

  BE IT RESOLVED THAT having dealt with all matters pertaining to the closed session, we hereby reconvene to the Committee of the Whole meeting at **:** p.m. 

9.2

Verbal Report from the Mayor Following Closed Session

10.

ADJOURNMENT

10.1

Resolution to Adjourn the Meeting

• Recommended Resolution

  BE IT RESOLVED THAT the Committee of the Whole meeting of April 2, 2025 be adjourned at **:** p.m.