The Corporation of the
Municipality of St.-Charles
AGENDA
Regular Meeting of Council

Wednesday, August 14, 2024 at 6:00 P.m. - 10:00 P.m.

Council Chambers (Municipal Office)

2 King Street East

St.-Charles, Ontario P0M 2W0

YouTube Link to Watch Live
www.youtube.com/@StCharlesCouncil

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1.

MEETING CALLED TO ORDER & ROLL CALL

1.1

Resolution to open the meeting

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.- Charles hereby opens the Regular Meeting of Council at 6:00 p.m. on August 14, 2024.

1.2

Indigenous Land Acknowledgement

2.

ADOPTION OF AGENDA

2.1

Resolution to adopt the agenda

• Recommended Resolution

  BE IT RESOLVED THAT the agenda for the Regular Meeting of Council held August 14, 2024 be adopted as presented.

3.

DISCLOSURES OF PECUNIARY INTEREST

4.

PRESENTATIONS AND DELEGATIONS

4.1

Economic Partners - International Plowing Match

Presenter: Neil Fox

5.

ANNOUNCEMENTS AND INQUIRIES BY MEMBERS OF THE GENERAL PUBLIC AND BY COUNCIL

6.

NOTICE OF MOTIONS

7.

CORRESPONDENCE FOR INFORMATION

7.1

Resolution to receive correspondence for information

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles receives the following correspondence for information: 

  1. Copy of letter from Bradford West Gwillimbury dated June 20, 2024;
  2. Email from Larder Lake dated July 16, 2024, regarding Social and Economic Prosperity Review;
  3. Copy of letter from Frontenac dated July 19, 2024, regarding Request for the Provincial Government to Recognize the Physician Shortage in Frontenac County;
  4. Email from Wawa dated July 29, 2024, regarding Resolution of Support - Asset;
  5. Letter from AECOM dated July 30, 2024, Notice of Second Virtual Public Information Session for St. Charles Community Expansion Project;
  6. Email from FONOM dated July 30, 2024, regarding Request for Council Resolution - Support a Set Aside for Northern Ontario within the OINP;
  7. Copy of letter from Lucan Biddulph dated July 30, 2024, regarding AMO/OMA Joint Health Resolution Campaign - Physician Shortage;
  8. Copy of letter from North Dundas dated July 30, 2024, regarding Request for the Provincial Government to Recognize the Physician Shortage in the Township of North Dundas;
  9. Email from Wawa dated July 30, 2024, regarding AMO/OMA Joint Health Resolution Campaign - Physician Shortage;
  10. Email from Wawa dated July 30, 2024, regarding Immediate Action Needed to Support Ontario's Forest Sector;
  11. Email from Wawa dated July 30, 2024, regarding Regulations for the Importation and Safe Use of Lithium-ion Batteries;
  12. Email from Wawa dated July 30, 2024, regarding Resolution of Support for the Municipality of Tweed;
  13. Copy of letter from Caledon dated July 31, 2024, regarding Resolution on Provincial Regulations Needed to Restrict Keeping of Non-Native ("Exotic") Wild Animals;
  14. Copy of letter from Caledon dated July 31, 2024, regarding Support for Family Doctors;
  15. Copy of letter from Caledon dated July 31, 2024, regarding Water Testing Services for Private Drinking Water;
  16. Copy of letter from Limerick dated July 31, 2024, regarding Letter of Support - AMO-OMA;
  17. Letter from Toronto dated July 31, 2024, regarding Member Motions Item 19.5 - Requesting the Province to Support Family Physicians (Ward All);
  18. Email from Plympton-Wyoming dated August 2, 2024, regarding Council Resolution Underserviced Cellular Communications; and,
  19. Copy of letter from Brudenell, Lyndoch and Raglan dated August 7, 2024, regarding Urging the Government to Promptly Resume Assessment Cycle;

  and directs staff to:

  • draft a report on items: 
  • draft a Resolution in support on items: 
  • respond with a letter on items: 
  • include on the next Committee of the Whole items: 

7.2

Resolution stemming from May 15, 2024 Regular Meeting of Council - Item 10.1 - Correspondence #5

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby supports Motion #14 passed by the Town of Plympton-Wyoming supporting the Resolution dated March 18, 2024 passed by the Township of Adelaide Metcalfe, regarding a request to increase the tile drain loan limit;

  AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be sent to the Minister of Agriculture, Food and Rural Affairs (OMAFRA), Lisa Thompson; the Association of Municipalities of Ontario (AMO); the Rural Ontario Municipal Association (ROMA); and all Ontario Municipalities.

7.3

Resolution stemming from May 15, 2024 Regular Meeting of Council - Item 10.1 - Correspondence #8

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby supports the Resolution dated March 28, 2024 passed by the County of Hastings, regarding sustainable infrastructure funding for small rural municipalities;

  AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be sent to the Prime Minister of Canada, Justin Trudeau; the Minister of Housing, Infrastructure and Communities of Canada, Sean Fraser; the Premier of Ontario, Doug Ford; the Minister of Infrastructure, Kinga Surma; the Minister of Municipal Affairs and Housing, Paul Calandra; our local Member of Parliament (MP); our local member of Provincial Parliament (MPP); the Association of Municipalities of Ontario (AMO); the Rural Ontario Municipal Association (ROMA); the Federation of Canadian Municipalities (FCM); and all Ontario Municipalities.

7.4

Resolution stemming from May 15, 2024 Regular Meeting of Council - Item 10.1 - Correspondence #12

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby supports Resolution #26-24 passed by Public Health Sudbury and Districts, regarding recommendations for Government Regulations of nicotine pouches;

  AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be sent to the Premier of Ontario, Doug Ford; the Deputy Premier and Minister of Health, Sylvia Jones; our local member of Provincial Parliament (MPP); the Association of Municipalities of Ontario (AMO); the Public Health Sudbury & Districts; and all Ontario Municipalities.

7.5

Resolution stemming from June 19, 2024 Regular Meeting of Council - Item 8.1 - Correspondence #32

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby supports Motion #12 passed by the Corporation of the Township of Larder Lake, regarding Asset Retirement Obligation PS 3280;

  AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be sent to the Premier of Ontario, Doug Ford; the Minister of Municipal Affairs and Housing, Paul Calandra; our local member of Provincial Parliament (MPP); the Association of Municipalities of Ontario (AMO); the Federation of Ontario Municipalities (FONOM); and all Ontario Municipalities.

8.

STANDING COMMITTEE RECOMMENDATIONS / REPORTS - MOTIONS

8.1

ENVIRONMENTAL SERVICES COMMITTEE

Chair Councillor Joshua Lachance / Co-Chair Councillor Mathieu Pothier

8.1.1

Report to Council - Conservation Demand Management Plan

Prepared by: Kim Thibeault, Assistant to Department Heads

Presented by: Denis Turcot, CAO

8.2

FINANCE COMMITTEE

Chair Councillor Julie Laframboise / Council

8.2.1

Resolution to receive the Cash Disbursement Register for the month of July 2024

• Recommended Resolution

  BE IT RESOLVED THAT the Cash Disbursement Register of the month of July 2024 be received in the amount of:

  • $267,705.62.

8.3

GENERAL GOVERNMENT COMMITTEE

Chair Mayor Paul Branconnier / Council

8.3.1

Report to Council - Amendment to Helipad Agreement with Ornge

Prepared by: Tammy Godden, Clerk

8.3.2

Report to Council - Columbarium Site Selection

Prepared by: Tammy Godden, Clerk

8.3.3

Report to Council - Asset Management Plan 2024 Update

Prepared by: Kim Thibeault, Assistant to Department Heads

Presented by: Pamela McCracken, Treasurer

8.3.4

Report to Council - Asset Management Policy Review

Prepared by: Kim Thibeault, Assistant to Department Heads

Presented by: Pamela McCracken, Treasurer

8.3.5

Report to Council - Facilities - Various Repairs and Maintenance

Prepared by: Denis Turcot, CAO

8.4

PARKS & RECREATION SERVICES COMMITTEE

Chair Councillor Mathieu Pothier / Co-Chair Councillor Joshua Lachance

8.4.1

Report to Council - Update - Sawmill Bay Park Project

Prepared by: Denis Turcot, CAO

8.4.2

Report to Council - Update - Fitness Centre - Age Limit Policy

Prepared by: Denis Turcot, CAO

8.4.3

Report to Council - Update - Pickleball Court Location

Prepared by: Kim Thibeault, Assistant to Department Heads and Denis Turcot, CAO

Presented by: Denis Turcot, CAO

8.4.4

Report to Council - Arena - LiveBarn Agreement

Prepared by: Denis Turcot, CAO

8.4.5

Report to Council - Green and Inclusive Community Buildings (GICB) Program

Prepared by: Denis Turcot, CAO

8.5

TRANSPORTATION SERVICES COMMITTEE

Chair Councillor Julie Laframboise / Co-Chair Councillor Monica Loftus

8.5.1

Report to Council - 2024 Summer Projects

Prepared by: Kim Thibeault, Assistant to Department Heads

Presented by: Denis Turcot, CAO

9.

SUDBURY EAST PLANNING BOARD (SEPB)

Mayor Paul Branconnier / Councillor Joshua Lachance

9.1

For Information - Notice of Application for Consent - SEPB File No. B/20/24/SC (Burke, Jeffrey)

9.2

For Information - Notice of Application for Consent - SEPB File No. B/21/24/SC (Lachance, Darren)

10.

BY-LAWS

10.1

First and second reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.- Charles hereby gives first and second reading to the following By-Laws:

  • By-Law 2024-35 - Being a By-Law to Enter Into a Municipal Funding Agreement with the Association of Municipalities of Ontario for the Canada Community Building Fund

10.2

Third and final reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2024-35.

11.

ADDENDUM (If required and by Resolution)

12.

CLOSED SESSION

12.1

Disclosure of Pecuniary Interest

13.

RECONVENE TO OPEN SESSION

14.

ADJOURNMENT

14.1

Confirmation By-Law - First and second reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.- Charles hereby gives first and second reading to the following By-Law:
  
  

  • By-Law 2024-38 - Being a By-Law to Confirm the Proceedings of Council at its Special Meeting of Council Held July 23rd, 2024; and, at its Regular Meeting of Council Held August 14th, 2024

14.2

Confirmation By-Law - Third and final reading

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby gives third reading to and finally passes By-Law 2024-38.

14.3

Resolution to adjourn the meeting

• Recommended Resolution

  BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby adjourns the Regular Meeting of Council at ****** on August 14, 2024.