The Corporation of the
Municipality of St.-Charles
AGENDA
Committee of the Whole Meeting

-
Council Chambers (Municipal Office)
2 King Street East
St.-Charles, Ontario P0M 2W0

1.
MEETING CALLED TO ORDER AND ROLL CALL

 

1.1
Resolution to open the meeting

 
  • Recommended Resolution

    BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby opens the Committee of the Whole meeting at 6:00 p.m. on October 4, 2023.

1.2
Indigenous Land Acknowledgement

 

2.
ADOPTION OF AGENDA

 

2.1
Resolution to adopt the agenda

 
  • Recommended Resolution

    BE IT RESOLVED THAT the agenda for the Committee of the Whole meeting held October 4, 2023 be adopted as presented.

3.
DISCLOSURES OF PECUNIARY INTEREST

 

4.
PRESENTATIONS AND DELEGATIONS

 

5.
ANNOUNCEMENTS AND INQUIRIES BY MEMBERS OF THE GENERAL PUBLIC AND BY COUNCIL

 

6.
NOTICE OF MOTIONS

 

6.1
Motion - Access to Free Public Boat Launches for the Residents of the Municipality of St.-Charles

This item has attachments. 
1.Boat Launch - Sep 4-23.pdf

Moved by Councillor Lachance

  • Recommended Resolution

    WHEREAS the Municipality of St.-Charles is home to many bodies of water, two (2) of the larger ones being Lake Nipissing and Nepewassi Lake;

    AND WHEREAS we feel that there should be public access made available to both these lakes for our residents;

    AND WHEREAS we have a hard time understanding that with all the water frontage we have in our municipality that we do not have one (1) public beach or boat launch;

    AND WHEREAS we believe that one should not have to own lakefront property in order to access and use the water;

    BE IT RESOLVED THAT the Municipality of St.-Charles is to provide water access in the form of a public beach and / or boat launch at either or both lakes mentioned above.

6.2
Motion - Virtual Meetings

This item has attachments. 
1.Virtual Meetings - Sep 5-23.pdf

Moved by Councillor Lachance

  • Recommended Resolution

    WHEREAS the previously votes on matter of virtual meetings be made a priority as it has almost been a year since Council has made a decision on this matter;

    BE IT RESOLVED THAT meetings be held and attended virtually not later than in December 2023.

6.3
Motion - King Street East Subdivision

This item has attachments. 
1.notice of motion for king street subdivision.pdf

Moved by Councillor Lachance

  • Recommended Resolution

    WHEREAS it has been all summer and we have yet to see any progress with regards to the development on the King Street East subdivision;

    AND WHEREAS we would prefer not to see the project sit idle for another construction season and hope to work collectively to get homes built;

    BE IT RESOLVED THAT the Clerk be directed to schedule a Special Meeting with Council, staff, the Planner and the interested individual Developers to address issues and concerns;

    AND BE IT FURTHER RESOLVED THAT if desired the Developers may be invited separately into a closed session to discuss contract negotiations.

7.
COMMITTEES

 

7.1
Environmental Services Committee

 

Chair Councillor Joshua Lachance / Co-Chair Councillor Mathieu Pothier

7.2
Finance Committee

 

Chair Councillor Julie Laframboise / Council

7.2.1
Resolution to Approve Financial Statements

This item has attachments. 
1.2022-12-31 Municipality of St-Charles FS-Draft.pdf
2.2022-12-31 Municipality of St.-Charles-RL.pdf
  • Recommended Resolution

    BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby approved the Audited Financial Statements prepared by KPMG LLP, for the year ending December 31, 2022;

    AND BE IT FURTHER RESOLVED THAT Council hereby receives and accepts the letter prepared by KPMG LLP, dated October 4, 2023.

7.2.2
Report to Council - Audit Fee Breakdown

This item has attachments. 
1.RTC - Audit Fee Breakdown.pdf
2.RTC - Auditors.pdf

Prepared by: Pamela McCracken, Director of Finance / Treasurer

7.2.3
Report to Council - Follow-Up - NSF Fee Discount Request

This item has attachments. 
1.RTC - Follow-Up - NSF Fee Discount Request.pdf
2.2018-44 Fees and Charges.pdf

Prepared by: Pamela McCracken, Director of Finance / Treasurer

7.2.4
Report to Council - Revised Purchasing Policy - Revision 2

This item has attachments. 
1.RTC - Revised Purchasing Policy - Revision 2.pdf
2.FIN-001 - Disposal Policy.pdf
3.FIN-XXX Purchasing Policy - DRAFT.pdf

Prepared by: Pamela McCracken, Director of Finance / Treasurer

7.2.5
Report to Council - Desjardins - Bill Payee Services

This item has attachments. 
1.RTC - Desjardins - Bill Payee Services.pdf

Prepared by: Pamela McCracken, Director of Finance / Treasurer

7.3
General Government Committee

 

Chair Mayor Paul Branconnier / Council

7.3.1
Report to Council - MFOA Conference 2023

This item has attachments. 
1.RTC - MFOA Conference 2023.pdf

Prepared by: Pamela McCracken, Director of Finance / Treasurer

7.4
Health Services Committee

 

Chair Councillor Monica Loftus / Co-Chair Councillor Julie Laframboise

7.5
Parks & Recreation Services Committee

 

Chair Councillor Mathieu Pothier / Co-Chair Councillor Joshua Lachance

7.6
Planning & Development Committee

 

Chair Councillor Joshua Lachance / Co-Chair Mayor Paul Branconnier

7.7
Protection to Persons & Property Committee

 

Chair Councillor Mathieu Pothier / Co-Chair Councillor Joshua Lachance

7.8
Social & Family Services Committee

 

Chair Councillor Monica Loftus / Co-Chair Mathieu Pothier

7.9
Transportation Services Committee

 

Chair Councillor Julie Laframboise / Co-Chair Councillor Monica Loftus

8.
MANITOULIN - SUDBURY DISTRICT SERVICES BOARD (MSDSB)

 

Councillor Monica Loftus (2024) / Mayor Paul Branconnier (2025 - 2026)

9.
SUDBURY EAST CHAMBER OF COMMERCE (SECC)

 

Councillor Mathieu Pothier / Councillor Julie Laframboise

10.
ST.-CHARLES PUBLIC LIBRARY BOARD (SCPLB)

 

Councillor Monica Loftus

11.
SUDBURY EAST MUNICIPAL ASSOCIATION (SEMA)

 

Mayor Paul Branconnier / Councillor Monica Loftus

12.
SUDBURY EAST PLANNING BOARD (SEPB)

 

Mayor Paul Branconnier / Councillor Joshua Lachance

13.
ADJOURNMENT

 

13.1
Resolution to adjourn the meeting

 
  • Recommended Resolution

    BE IT RESOLVED THAT the Committee of the Whole meeting of October 4, 2023 be adjourned at **:** p.m.

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