The Corporation of the Municipality of St.-Charles

MINUTES

Committee of the Whole Meeting

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Council Chambers (Municipal Office)
2 King Street East
St.-Charles, Ontario P0M 2W0
Members Present:
  • Mayor: Paul Branconnier
  • Councillor: Julie Laframboise
  • Councillor: Monica Loftus
  • Councillor Mathieu Pothier
  • Councillor: Joshua Lachance
Staff Present:
  • Chief Administrative Officer: Denis Turcot
  • Clerk: Tammy Godden
  • Director of Finance / Treasurer: Pamela McCracken
  • Director of Operations: Michelle Clark
Guests:

  • Kevin Benvenuti, Manager of By-Law Services

1.
MEETING CALLED TO ORDER AND ROLL CALL

 

1.1
Resolution to Open the Meeting

 
  • Resolution:2025-055
    Moved by:Councillor Pothier
    Seconded by:Councillor Laframboise

    BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby opens the Committee of the Whole meeting at 6:00 p.m. on March 5, 2025.

    CARRIED

1.2
Indigenous Land Acknowledgement

 

Mayor Branconnier delivered the prepared Indigenous Land Acknowledgement.

2.
ADOPTION OF AGENDA

 

2.1
Resolution to Adopt the Agenda

 
  • Resolution:2025-056
    Moved by:Councillor Loftus
    Seconded by:Councillor Lachance

    BE IT RESOLVED THAT the agenda for the Committee of the Whole meeting held March 5, 2025 be adopted as presented.

    CARRIED

3.
DISCLOSURE OF PECUNIARY INTEREST

 

None declared.

4.
ANNOUNCEMENTS AND INQUIRIES BY MEMBERS OF THE GENERAL PUBLIC AND BY COUNCIL

 

Nil.

5.
NOTICE OF MOTIONS

 

Nil.

6.
COMMITTEES

 

6.1
Environmental Services Committee

 

6.1.1
Report to Council - Landfill Topographic Survey

 

The Director of Operations presented the report as provided in the agenda package. Following discussion, Council agreed with the recommendation to commission a topographic drone survey at the Landfill site to be conducted by Pinchin, at a cost of $5,148.00 plus HST.

6.2
Finance Committee

 

6.2.1
Report to Council - Request for Donation - Fishing Tournament Top 50 Advertising

 

The Chief Administrative Officer presented the report as provided in the agenda package. Following discussion, Council agreed to the advertising cost of $225.00 for a quarter page in the Top 50 Pike Series Tournament Trail Magazine, and further that the Chief Administrative Officer or designate is authorized to approve future advertising in the Top 50 Pike Series Tournament Trail Magazine so long as the budget and spending limits are respected.

6.2.2
Report to Council - Various Requests for Donations

 

The Chief Administrative Officer presented the report as provided in the agenda package. He did advise that it may be too late to advertise with the Women Empowering Women event, but we may still be able to give a donation. Following discussion, Council agreed to provide a six (6) month gym membership to the Sudbury East Chamber of Commerce for the Women Empowering Women event. Council further agreed to provide complimentary use of the Community Centre for their two (2) events, International Women's Day event and Volunteer Appreciation event.

6.3
General Government Committee

 

6.3.1
Report to Council - 2024 Council Remunerations & Attendance

 

The Treasurer presented the report as provided in the agenda package. Following discussion, Council requested this report be produced every six (6) months for review. Council also advised that all 2024 absences were justified.

6.3.2
Report to Council - Procedure By-Law - Changes to Meeting Format

 

The Clerk presented the report as provided in the agenda package. Following discussion, Council agreed with the proposed new format for meetings and provided instruction to the Clerk to move forward with changes to the Procedure By-Law.

6.4
Parks & Recreation Services Committee

 

6.4.1
Report to Council - St.-Charles Minor Hockey Request

 

The Treasurer and the Director of Operations jointly presented the report as provided in the agenda package. Following discussion, Council recommended a Parks and Recreation Committee Meeting be held to review the Fees and Charges By-Law. Council further recommended that when qualifying organizations book a weekend event, that they be give a 15% reduction instead of the 10% reduction.

6.5
Planning & Development Committee

 

6.5.1
Report to Council - Award Contract for Maintenance on Branconnier and Dorzek – Lemieux Drains

 

The Clerk presented the report as provided in the agenda package. Following discussion, Council agreed with the recommendation to award the contract for clean-out of certain portions of the Branconnier Drain and the Dorzek-Lemieux Drain to French River Contracting.

6.6
Transportation Services Committee

 

6.6.1
Report to Council - Draft Traffic & Parking By-Law - Public Consultation

 

The Director of Operations presented the report as provided in the agenda package. Following discussion, Council agreed with the recommendation to move forward with the Traffic and Parking By-Law.

6.6.2
Report to Council - Future Loan Forecast

 

The Treasurer presented the report as provided in the agenda package. Following discussion, Council requested the staff come back with a few other possible scenarios at the next meeting.

7.
MANITOULIN - SUDBURY DISTRICT SERVICES BOARD (MSDSB)

 

7.1
For Information - 2024 Fourth Quarter Activity Report

 

Council received the Manitoulin-Sudbury District Services Board 2024 Fourth Quarter Activity Report.

8.
ST.-CHARLES PUBLIC LIBRARY BOARD (SCPLB)

 

8.1
Letter of Request - Community Garden

 

Councillor Loftus indicated that she would like to go and speak to Library about this request. Council agreed to defer the matter to the next meeting.

9.
ADDENDUM (If Required and by Resolution)

 

9.1
Resolution to Approve the Addendum

 
  • Resolution:2025-057
    Moved by:Councillor Loftus
    Seconded by:Councillor Pothier

    BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby approves and adopts the Addendum to the March 5, 2025 Committee of the Whole.

    CARRIED

9.2
Report to Council - Emergency Replacement of 2012 Western Star Plow Truck

 

The Director of Operations presented the report as provided in the addendum agenda package. Following discussion, Council supported the recommendation for the emergency replacement of the 2012 Western Star Plow Truck.

  • Resolution:2025-058
    Moved by:Councillor Loftus
    Seconded by:Councillor Lachance

    BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby approves the emergency replacement of Truck #2 being the Western Star Plow Truck with an upset limit of $435,000.00.

    CARRIED

9.3
Resolution to Adjourn the Addendum

 
  • Resolution:2025-059
    Moved by:Councillor Loftus
    Seconded by:Councillor Pothier

    BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby adjourns the Addendum and returns to the March 5, 2025 Committee of the Whole.

    CARRIED

10.
CLOSED SESSION

 
  • Resolution:2025-060
    Moved by:Councillor Pothier
    Seconded by:Councillor Lachance

    BE IT RESOLVED THAT Council for the Corporation of the Municipality of St.-Charles hereby opens a closed session at 8:13 p.m., to discuss:

    • personal matters about an identifiable individual, including municipal or local board employees, as authorized under Section 239 (2) (b) of the Municipal Act, 2001, as amended;

    Topic #1 - Complaint - By-Law Response to Letter

    CARRIED

10.1
Disclosure of Pecuniary Interest

 

10.2
CLOSED Report to Council - Complaint - By-Law Response to Letter - COW-2025-002

 

11.
RECONVENE TO OPEN SESSION

 

11.1
Resolution to Reconvene to Open Session

 
  • Resolution:2025-061
    Moved by:Councillor Pothier
    Seconded by:Councillor Loftus

    BE IT RESOLVED THAT having dealt with all matters pertaining to the closed session, we hereby reconvene to the Committee of the Whole meeting at 8:53 p.m. 

    CARRIED

11.2
Verbal Report from the Mayor Following Closed Session

 

Upon reconvening to the open session, the Mayor reported that Council was advised of the progress of Sudbury East Building and By-Law Services.

12.
ADJOURNMENT

 

12.1
Resolution to Adjourn the Meeting

 
  • Resolution:2025-062
    Moved by:Councillor Lachance
    Seconded by:Councillor Loftus

    BE IT RESOLVED THAT the Committee of the Whole meeting of March 5, 2025 be adjourned at 8:54 p.m.

    CARRIED
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